How I went Paperless when Moving Abroad

evernote, moving abroad,

Evernote is main reason I pick up my smart phone, it is the main app I have open on all devices I own!  The crazy thing is its simplicity - it is literally just a notebook, but invest your time into creating your own system for it, then all of a sudden you have a life saver! If used properly the app can be the best app you download. 

Why do I love it so much? It literally contains EVERYTHING about me, whenever I need one of the kids passport numbers, my husbands shoe size, proof of address or notes from a meeting I had 4 years ago - it all there right from my phone (or PC or iPad).  It is my memory, to do list, pin board, newspaper/ address book / filing cabinet, and the best bit its all Searchable (even the picture’s and PDFs you scan in). 

Here is a sneak peak at how I have set up Evernote and then the notes we created when we moved to South Africa :

evernote set up

Personal Folders: 

Paperwork  (Shared with Matt)  
    1    Car
    2   Finances
    3   Major Purchases (guarantees  receipts) 
    4   Records (medical / frequently flyer numbers / contracts/ passport numbers/ vitamins /) 
    5   Tax Return
    6   Templates/ Checklists  (weekly shop / coaching clients/ Blog template/ Packing list/ Kids Birthday / Christmas) 

Dashboard / Home 

    1    Bits and Bobs I like (anything that takes my interest - something online, in magazine, in a hotel) 
    2    Cooking
    3    Personal
    4    Kids (then I tag each child personally)
    5    Goals and Values
    6    Travel 

Contacts - meeting notes and business cards 

These are just our home stacks / notebooks, I then have whole different section for projects I am working on, and my business. Similarly to google docs all of these can then be shared with relevant team members. 

More specifically for our move these are the notes we created: 

  • One main note for the Move Checklist - to make sure we had one main To Do list full of visa requirements, renting out our house, and then for the packing and move
  • Car - kept our no claims history, inserted new licence plate / emergency breakdown numbers / copies of speeding 
  • Passport / Driving Licence / National Insurance Numbers / Photo’s - You can then set reminders for when they would 
  • Proof of Medical Records - for us these are from NHS, we scanned them in, I now keep this up to date whenever the kids are prescribed medication, simply by taking a photo of the 
  • Photos of key items - kids shoes sizes, husband clothing sizes, printer cartridges, wine labels we 
  • Photo’s of recipes rather than packing all our cook 
  • Scanned in all our paperwork - manuals for things, 
  • Scanned in the items in storage
  • Research - download the Evernote web clipper - then when you come across any good information maybe on schools, or a house you like, clip it and save it into your research 
  • Business Cards - you always meet new people when first move abroad, so take a photo of their card - (evernote then reads and stores all their personal information). You can add any additional notes, or reminder for when and how you want to follow up with them.  

Here is a sneak peak at how I set up Evernote, and how you can get yourself going on this brilliant app! 

What about you - do you have any apps you use that you found invaluable for supporting you whilst living abroad? Or for the move itself? Or do you use evernote - if so how? Let us know below !

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